samples of application letter for leave

Take the Break You Deserve with These 7 Annual Leave Application Letter Examples

• Post author: Meet
• Post published: April 8, 2023
• Post category: Leave Request

Taking a break from work is essential for employees to recharge and maintain their productivity levels. Whether it’s for personal or medical reasons, an annual leave application letter is a formal way to request time off from work. However, not everyone is comfortable writing one. That’s why we’ve put together a list of seven sample annual leave application letters for employees that can help guide you in writing your own. From short and sweet to detailed and formal, these samples cover a range of scenarios that might require taking leave. So, whether you’re a new employee or a seasoned professional, read on to find the right sample letter for your needs.

Table of Contents

Basic types of annual leave letters Samples

Dear [Manager’s Name],

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have completed all my current projects and tasks, and have made arrangements for my work to be covered in my absence.

I understand the importance of ensuring that my absence does not disrupt the operations of the company, and I have made arrangements with my colleagues to ensure that my work is covered. I will also be available via email or phone during my absence in case of any urgent matters.

Thank you for your consideration, and I look forward to returning to work after my leave.

[Your Name]

I would like to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have not taken any annual leave this year, and I would like to take this opportunity to spend time with my family and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations.

Thank you for considering my request, and I look forward to returning to work after my leave.

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. I have been working hard over the past few months and I feel that it is time for me to take a break and recharge.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I will also be available via email or phone during my absence in case of any urgent matters.

Understanding the Different Types of Annual Leave Available to Employees

Here are seven types of annual leave that employees should consider taking advantage of. From Travel/Family Vacation and Volunteer Work to Health and Wellness and Rest and Relaxation, each type of leave offers unique benefits that can help employees destress, recharge, and pursue personal interests. So whether it’s celebrating a personal milestone, immersing in a different culture, or furthering education, there’s a type of leave for every need.

Travel / Family Vacation :

This type of leave is taken for leisure purposes, usually to travel or spend time with family members who live far away.

Volunteer Work :

Some employees may choose to take time off to participate in volunteer work or charitable activities.

Health and Wellness :

This type of leave is taken to attend to personal health or wellness needs, such as a retreat or a wellness program.

Personal Milestone :

An employee may take leave to celebrate a personal milestone such as a birthday, wedding anniversary, or other significant event.

Cultural Immersion :

An employee may take leave to immerse themselves in a different culture, such as by traveling to a foreign country or participating in a cultural exchange program.

Educational Pursuits :

Some employees may take leave to further their education or attend training courses to improve their skills.

Rest and Relaxation :

This type of leave is taken purely for relaxation purposes, such as to recharge or destress. This could include activities like taking a spa day, reading a book, or simply lounging on a beach.

7 Sample Annual Leave Application Letters for Employees

Employee requesting leave for travel / family vacation:.

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a family vacation to [destination name], which has been planned for quite some time.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This vacation will provide a much-needed break for me and my family, and it will allow me to return to work with renewed energy and focus.

Employee requesting leave for Volunteer Work:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for volunteer work with [organization name], where I will be participating in [mention the nature and purpose of the volunteer work, such as community service or disaster relief efforts].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. I believe that this volunteer work is an important way for me to contribute to society and fulfill my personal values, and it will ultimately benefit our team and the company as well.

Employee requesting leave for Health and Wellness:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for health and wellness purposes, as I will be undergoing [mention the nature and purpose of your health-related activities, such as a medical procedure or a wellness retreat].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time away will help me prioritize my physical and mental health, which will ultimately benefit both me and the company.

Employee requesting leave for Personal Milestone:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a personal milestone, as I will be celebrating [mention the nature and purpose of your milestone, such as a wedding or a graduation].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This is a special occasion that I want to fully enjoy and share with my loved ones, and it will allow me to return to work with renewed happiness and motivation.

Employee requesting leave for Cultural Immersion:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for a cultural immersion trip to [destination name], where I will be exploring the local culture, trying new cuisines, visiting historical landmarks, and interacting with locals to gain a deeper understanding of their way of life.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This trip will allow me to broaden my horizons, learn new perspectives, and bring back fresh ideas that could benefit our team and the company.

Employee requesting leave for Educational Pursuits:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for educational pursuits, as I will be attending [mention the name and nature of the educational program or course, such as a training workshop or a conference].

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This program will help me develop new skills and knowledge that will benefit our team and the company, and it will also provide me with valuable networking opportunities.

Employee requesting leave for Rest and Relaxation:

I am writing to request annual leave for [number of days] days, starting from [start date] and ending on [end date]. This leave is for rest and relaxation purposes, as I will be taking a break from work to recharge and rejuvenate.

I have made arrangements for my work to be covered during my absence, and I have discussed my leave request with my colleagues to ensure that my absence does not cause any disruptions to the company’s operations. This time off will allow me to prioritize my physical and mental health, which will ultimately benefit both me and the company.

Some Basic FAQs for Taking Annual Leave 

Q: How many days of annual leave are employees entitled to?

A: The number of annual leave days employees are entitled to depends on their employer’s policies, the country they work in, and their length of service. In some countries, the law mandates a minimum number of annual leave days, while in others, it is left to the discretion of the employer. It’s important for employees to familiarize themselves with their company’s policies and relevant laws.

Q: Can an employee take annual leave during their probation period?

A: This depends on the company’s policies. Some companies allow employees to take annual leave during their probation period, while others may require employees to complete their probation period before being eligible for annual leave. Employees should refer to their employment contract or company policy handbook for guidance.

Q: How far in advance should an employee request annual leave?

A: The amount of notice an employee should give before requesting annual leave depends on the company’s policies. Some companies require employees to give a specific amount of notice, while others may be more flexible. It’s best for employees to check with their employer’s policies and plan accordingly.

Q: Can an employer refuse an employee’s annual leave request?

A: In some cases, an employer may refuse an employee’s annual leave request if it conflicts with business needs or if the requested leave period has already been allocated to another employee. However, employers should have clear policies and guidelines for annual leave requests and communicate them to employees.

Q: What happens if an employee does not take all their annual leave days?

A: This depends on the company’s policies. Some companies may allow employees to carry over unused annual leave days to the following year, while others may require employees to use all their annual leave days within the year. Employees should refer to their company’s policies to avoid losing their annual leave entitlement.

Q: Can an employee be paid in lieu of taking annual leave?

A: This also depends on the company’s policies and applicable laws. Some countries and companies allow employees to be paid in lieu of taking annual leave, while others require employees to take their full entitlement of annual leave. Employees should refer to their company’s policies and relevant laws for guidance.

These are just some common questions and answers about taking annual leave. Employees should always check their company’s policies and relevant laws to ensure they are fully informed of their rights and entitlements.

Taking annual leave is an essential part of maintaining a healthy work-life balance. Whether it’s to travel and spend time with family, engage in volunteer work, attend to personal milestones, or pursue education and cultural immersion, there are many types of leave that employees can take advantage of. Additionally, requesting time off through a well-written and professional annual leave application letter can help ensure that the process runs smoothly and without any misunderstandings. By utilizing the sample annual leave application letters provided, employees can communicate their leave requests with confidence and clarity. It’s important for employers to encourage their employees to take time off and for employees to prioritize their well-being and take advantage of the various types of leave available to them.

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Leave Application Letter – 9 Samples, Formatting Tips, and FAQs

When it comes to taking time off work, it’s always courteous to inform your employer in advance. And while verbal communication is always an option, it’s important to have a written record of your leave request for future reference. This is where a well-written leave application letter comes in handy.

In India, writing a leave application letter is an important aspect of the professional culture. A properly formatted leave application letter not only shows respect to your employer and their time, but it also ensures that any process that needs to happen in your absence goes smoothly.

But what makes a good leave application letter? How should it be formatted, and what are some dos and don’ts for writing one? In this article, we’ll provide you with a comprehensive guide on everything you need to know in order to write a professional leave application letter in India. Additionally, we’ll provide you with some sample leave application letters for different situations, to help you get started. So, whether it’s for a personal or medical reason, or for a wedding or religious occasion, this article will have you covered.

• 1 Leave Application Letter for Office
• 2 Leave Application Letter for School
• 3 Maternity Leave Application Letter
• 4 Maternity Leave Application Letter for Office
• 5 Leave Application Letter to Principal
• 6 Leave Application Letter for Going to Village for 1 Week
• 7 Leave Application Letter for Marriage
• 8 Leave Application Letter for College
• 9 Leave Application Letter for School Due to Out of Station
• 10.1 Components of a Proper Application
• 10.2 Structuring the Application
• 11.1 What is the appropriate format for writing a leave application letter?
• 11.2 Is it important to mention the reason for leave in the letter?
• 11.3 How far in advance should I submit the leave application?
• 11.4 Do I need to mention a backup plan in case my leave is not granted?

Leave Application Letter for Office

To The Manager [Company Name] [Address]

Subject: Leave Application Letter for Office

Dear Sir/Madam,

I would like to request a leave of absence from [start date] to [end date] due to [reason for taking leave]. During my absence, my colleague [colleague name] will handle my responsibilities.

Thank you very much for your consideration. Please let me know if there is anything else I need to do to facilitate this request.

Sincerely, [Your Name]

Leave Application Letter for School

To The Principal [School Name] [Address]

Subject: Leave Application Letter for School

Respected Sir/Madam,

I, [student name] studying in [grade/class] would like to request leave from [start date] to [end date] due to [reason for taking leave]. I will ensure that I catch up on the missed coursework as soon as I return to school.

Thank you for your consideration in this matter.

Yours sincerely, [Your Name]

Maternity Leave Application Letter

To The HR Department [Company Name] [Address]

Subject: Maternity Leave Application Letter

I’m writing to inform you that I’m pregnant and will require time off for maternity leave. I plan to begin my leave on [start date] and return to work on [end date]. Please let me know if I need to provide any additional information or if there is anything else I need to do to facilitate this request.

Thank you very much for your understanding.

Maternity Leave Application Letter for Office

Subject: Maternity Leave Application Letter for Office

I’m writing to inform you that I’m pregnant and will require time off for maternity leave. I plan to begin my leave on [start date] and return to work on [end date]. During my absence, my colleague [colleague name] will handle my responsibilities.

Please let me know if I need to provide any additional information or if there is anything else I need to do to facilitate this request.

Leave Application Letter to Principal

To The Principal [School/College Name] [Address]

Subject: Leave Application Letter to Principal

I humbly request a leave of [number of days] days from [start date] to [end date] for [reason for taking leave]. I will ensure that I catch up on the missed coursework as soon as I return to school.

Thank you for your understanding.

Leave Application Letter for Going to Village for 1 Week

Subject: Leave Application Letter for Going to Village for 1 Week

I am writing this letter to request a leave of absence from [start date] to [end date] because I need to visit my village. I will ensure that I complete all my work and responsibilities before I leave so that I don’t compromise on the productivity of the office.

Thank you very much.

Leave Application Letter for Marriage

Subject: Leave Application Letter for Marriage

I’m writing to request a leave of absence from [start date] to [end date] due to my marriage ceremony. During my absence, my colleague [colleague name] will handle my responsibilities.

Thank you very much for considering this request.

Leave Application Letter for College

To The Principal [College Name] [Address]

Subject: Leave Application Letter for College

I would like to request a leave of absence from [start date] to [end date] due to [reason for taking leave]. I will ensure that I catch up on the missed coursework as soon as I return to college.

Leave Application Letter for School Due to Out of Station

Subject: Leave Application Letter for School Due to Out of Station

I humbly request a leave of absence from [start date] to [end date] as I will be out of station due to [reason for travel]. I promise to catch up with the missed lessons as soon as I return to school.

Thank you for your consideration.

Leave Application Letter Format

A Leave Application Letter is a formal way of requesting a break from work or academic activities for a specific period. Here’s a breakdown of the format of a proper leave application letter:

Components of a Proper Application

• Date and Address of the Organisation:  The first step in writing a leave application letter is to mention the date and the name of the organisation/business you work for. This should be located on the top left-hand side of the letter.
• Subject Line : The subject line should clearly indicate the purpose of the letter. Example: “Application for Leave Request for Personal Reasons.”
• Salutation:  The letter should address the person to whom the application is being made. For instance, “Dear Manager” or “Respected Sir/Madam”.
• Reason for Leave and Duration:  The body of the letter should clearly state the reason for the leave and how much time you require. Be specific, indicate the start and end date of your leave.
• Date of Joining Back to Work:  Ensure to mention the date of joining back to work, so your employer knows when to expect you back.
• Gratitude and Regards:  End the letter on a polite note, expressing gratitude for the time off and sign off with formal regards such as “Sincerely”, “Respectfully”, or “Yours faithfully”.

Structuring the Application

To ensure the letter looks professional and easy to read, it’s important to structure it correctly. You can structure the letter in the following format:

• Introduction : Start the letter by indicating your intent to apply for leave.
• Reason for Leave:  This is the main part of the application letter, where you must explain the reason for your leave in a clear and concise manner.
• Dates of Leave:  Clearly state the duration of your leave, indicating the start and end dates.
• Arrangements Made:  In case there are any arrangements made such as delegation of work, the substitute’s name should also be mentioned.
• Conclusion:  Thank the employer and end the letter with formal regards.

In conclusion, following the appropriate format for your leave application letter in India is an essential aspect of workplace etiquette. A well-structured leave application letter, which has all the components mentioned above, will ensure that your request is taken seriously and is granted without any further delay.

What is the appropriate format for writing a leave application letter?

The appropriate format for a leave application letter includes a proper salutation, clear reason for leave, exact dates of leave, and a polite closing. It is also important to include any necessary details or documentation if required.

Is it important to mention the reason for leave in the letter?

Yes, it is important to mention the reason for leave in the letter. It helps the recipient to understand the need for leave and to decide whether or not to grant the request.

How far in advance should I submit the leave application?

It is best to submit the leave application as early as possible. Ideally, it is recommended to submit the application at least a week in advance to give sufficient time for the recipient to process the request.

Do I need to mention a backup plan in case my leave is not granted?

It may not be necessary to mention a backup plan in the leave application letter, but it is always helpful in case your leave is not granted. It shows that you are responsible and have thought ahead.

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• How to Write a Leave Application Letter [+5 Letter Samples]

It’s a hectic Tuesday morning, work deadlines looming, and your phone rings. It’s the school nurse, your son has thrown up twice and he complains that he has a tummy ache, and you know you have to be there for him. 

The questions start flooding in, 

• Will  HR understand?
• Can you even take leave on such short notice?

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one, the pursuit of a hobby, or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

Sick leave  .

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

How to write a leave application

Here are 8 quick steps to aid you in writing your leave application..

• Check your organization’s leave policies:  Review the leave policy in your organization to find out what is required to request a leave application and the mode of request that will give you a better chance of getting your leave approved.
• Address the letter to the appropriate person:  Simple yet key-address the request to the right channel. You would have gotten this detail from your employee policy guide or handbook, so you know who has the authority to approve your application.
• Use a professional salutation:  Use a formal tone and adopt formal salutations. For instance Dear instead of hello.
• State your reasons for writing:  Share your intentions from the first paragraph so the reader knows why you are reaching out and can assess any information you present in the body of your request.
• Specify the start and end date of your leave:  Don’t be vague, specify the date your leave is expected to commence and the end date. If you are not sure of an end date. Put a tentative end date and let them know that it is subject to change.
• Share details of how your tasks would be handled in your absence:  share the deliverables you would handle before you leave and the plans you have made to ensure that your work does not suffer in your absence, by either delegation or sharing a contact list of who holds what while you are away. Where applicable you can offer to show up in cases of emergencies.
• Express Appreciation:  Express your gratitude to the recipient for taking the time to review your request and in anticipation of their consideration and kind understanding.
• Provide A Way To Reach You:  Always provide a number or emails through which you can be contacted while away.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. After I fully recuperate, I will be able to return and continue to serve your company with the same level of diligence and attention to detail. I hope you take my plea into consideration and allow me a leave of absence for a month. I will always be grateful for your generosity.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. For me, this is a once-in-a-lifetime chance to accomplish my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). If you approve my leave request for my study program, I will be indebted to you.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am glad to be employed at [business name] and I am dedicated to it. After receiving my degree, I intend to return to work at [business name] since I will have gained more experience, knowledge, motivation, and commitment by then.

I do think that this is a good step for the organization and for me. In late September, I intend to enroll. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

FAQs on Writing a Leave Application.

Q: What should I include in a leave application? 

Your leave application should have your name/personal details, a clear subject line, the receiver’s information, a formal salutation, the reason for the leave and the duration, your contact information, and your plans on how your responsibilities would be handled in your absence.

Q: How long should a leave application be? 

A leave application should be at most one page long. Your application should be paunchy and straight to the point.

Q: Can I apply for leave via email?

Yes, you can apply for your leave via email.

Q: How far in advance should I submit my leave application?

A minimum of two weeks’ notice is ideal, so you can give your employer time to make plans to manage your absence.

Q: How should I address my leave application if it’s for an emergency?

Communicate the emergency, apologize for the short notice, and provide the time you expect to be away.

Q: Do I need to provide a reason for my leave? 

Only if it is an emergency or unplanned. To be on the safe side, check the leave policy of your organization.

Q: What should I do if my leave application is denied? 

If this happens politely ask for clarity and check for possible alternatives in terms of dates or adjustment of the duration.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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Official Letter for Leave

Leave letter maker.

Even the most career-driven individuals need some time off from work. Perhaps going on a vacation leave to the Bahamas will help you unwind, or maybe your doctor has advised you to take the entire week off to rest. You may also see leave application email examples.

Whatever the reason may be, it’s important to submit an official letter for leave to notify employers of your absence. It’s important to put your request in writing for documentation and formality. This makes it easier for your manager to understand why you’re asking for a leave, therefore increasing your chances of being granted.

Though leave letters are supposed to be fairly common in a professional setting, many people still struggle with constructing one. Learning how to compose a good letter for leave will certainly come in handy when you need one the most. You may also like official medical leave letter examples.

What is Official Letter for Leave? An Official Letter for Leave is a formal written request addressed to an employer or manager , asking for a temporary absence from work. This type of letter is essential in the professional world as it communicates the employee’s intention to take leave, ensuring that their absence is documented and approved according to the organization’s policies. The purpose of the letter is to inform the employer of the leave dates, the reason for the leave, and how the employee plans to manage their duties during their absence, if applicable.

Official Letter for Leave Format

Your Name: Full name of the employee requesting leave. Your Job Title: Your current position within the company. Company Name: The name of the organization you work for. Company Address: The address of your workplace. Date: The date the letter is written.

Recipient Information

Recipient’s Name: The name of the manager or HR representative the letter is addressed to. Recipient’s Job Title: Their position within the company. Company Name: The name of the organization, if not included in the heading.

Subject Line: Clearly state the purpose of the letter, e.g., “Leave of Absence Request.” Salutation: A formal greeting, such as “Dear Mr./Ms. [Last Name],”

Introduction and Leave Request: State the purpose of the letter, specifying the type of leave (annual, medical, maternity, etc.) and the exact dates of the leave period. Reason for Leave: Briefly explain the reason for your leave request, providing enough detail to justify the necessity without oversharing personal information. Plan for Responsibilities: If applicable, describe how you intend to manage your work before your leave, including any arrangements for delegating tasks or completing projects in advance.

Conclusion: Express appreciation for the recipient’s consideration of your leave request. Signature: Close with a formal sign-off, such as “Sincerely” or “Best regards,” followed by your handwritten signature (if submitting a hard copy) and typed name.

Sample Format

John Doe Software Developer 123 Coding Lane Techville, TX, 75001 September 26, 2024 Jane Smith Human Resources Manager Innovatech Solutions 456 Tech Park Drive Techville, TX, 75002 Subject: Leave of Absence Request Dear Ms. Smith, I am writing to formally request a two-week leave of absence from my position as Software Developer, starting from October 10, 2024, to October 24, 2024, due to personal reasons related to my family’s well-being. During my absence, I have arranged for my colleague, Mark Taylor, to cover critical aspects of my role, including ongoing project support and client communications. I will ensure all pending tasks are completed before my leave begins and will be available for any urgent queries via email. Thank you for considering my request for this leave of absence. I am willing to discuss this further and provide any additional information required. I appreciate your understanding and support in this matter. Sincerely, John Doe

What is an example of a Official Letter for Leave?

[Your Name] [Your Position/Title] [Your Company or Organization Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position/Title] [Company or Organization Name] [Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to formally request a leave of absence from [start date] to [end date]. The purpose of my leave is [briefly explain the reason for your leave, such as personal matters, family issues, medical reasons, etc.].

I have taken all necessary steps to ensure a smooth transition during my absence. I have briefed [colleague’s name or department] about the status of my current projects and tasks. I am also willing to provide any additional information or assistance required to ensure a seamless workflow in my absence.

I understand the importance of my role and responsibilities, and I am committed to completing any pending tasks before my departure. If there are any urgent matters that require my attention during the leave period, I can be reached via [provide an alternative contact method, if applicable].

I have attached any relevant supporting documents, such as a medical certificate or any other documentation required for the approval of my leave.

I kindly request your approval for this leave and would appreciate any guidance regarding the formalities or paperwork associated with the process. I am dedicated to ensuring that my absence does not adversely impact [the company/organization], and I will make every effort to ensure a smooth return to work.

Thank you for considering my request. I look forward to your positive response.

[Your Full Name] [Your Signature]

[Attachment: Supporting Documents, if any]

Leave Letter for Different Purposes

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• Official Leave Letter for Festival
• Official Leave Letter for 3 Days
• Official Leave Letter for Vacation
• Official Leave Letter for Family Emergency
• Official Leave Letter for One Day
• Official Leave Letter for Annual Leave

18+ Best Official Letter for Leave Examples

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What to Include in the Letter

When requesting a formal leave of absence, there are a few components that must be included in your letter:

1. Request for the leave

This should be indicated clearly in the professional letter . It must be kept brief and to the point to ensure that the reader understands your message. It isn’t necessary to go into detail in regards to your situation, especially when it’s something too sensitive to discuss out loud. Since most people tend to skim through a letter to get to the central point of it, you might want to indicate your purpose right at the beginning of your letter.

2. The dates you expect to be away from work

Do you plan to be on leave for two weeks, three weeks, or perhaps even two whole months? If you do, then be sure to indicate this in your simple letter . You don’t have to make a list of consecutive days, but you do need to provide the starting date for these days, followed by the number of days or weeks you expect to be away.

3. The return date

Unless you plan to be away for only a day or two, you need to specify your return date. If you aren’t sure about the exact date yet, then you can always provide an estimation for this. For instance, if the surgeon advises you to take a rest for three weeks after a major surgery, then you can indicate this in your general letter .

4. An offer to provide assistance

Even if you are entitled to a leave from work, you don’t want to make it seem like you’re abandoning your job. There are may be paperwork that need to be filed and projects to settle before a given deadline, so you need to make sure these are taken care of by your substitute, or if possible, yourself. You may also see offer letter examples.

You can choose to orient your replacement regarding the amount of work that must be attended to, or you can make a deal to work at home for the time being. The latter is only suggested if you’re physically capable of completing a few tasks while you’re away. You may also like cover letter examples.

5. Words of thanks

Regardless of the outcome, always remember to thank your reader for even considering the request. A few words of gratitude depict professionalism despite the circumstance at hand.

A Guide to Requesting Leave from Work

The process for requesting a formal leave is pretty simple. The first thing you would need to do is to discuss your current situation with your manager or with your company’s human resources department .

This is usually done through a letter addressed to your immediate supervisor. Though handwritten or typewritten letters may not be as common as professional emails , they are still an option that’s open for you to use.

The formal letter should request a meeting with the recipient to discuss how the leave can be applied for. Once this has been carried out, you can then make a written request for your leave of absence. This will be used to assess whether or not your leave will be granted by the company’s management.

However, take note that this process may differ depending on your company’s policies. The general policy should specify the possible reasons for leave, along with the number of times employees are allowed to take a leave from work. It would be best to read your company’s handbook to get your answers to these questions. If you find a policy in place, make sure to adhere to the guidelines indicated in the instructions.

Approved Leaves from Work

There are many reasons why an employee may ask for a leave. By law, employers are obliged to grant these requests as long as they obey company policy . Although there are circumstances when the company may not be required to pay you while you’re away, there are legal protections issued to ensure that you can return to your job as soon as your leave is finished.

Some of these reasons are completely mandatory, such as during the birth or adoption of a child (maternity and paternity leave), particular medical conditions, or even to honor a military commitment. There are legal guidelines that a business must follow, otherwise they could pay a fine and face serious legal issues with the local government. You may also see leave application examples.

As for a personal leave that is usually taken voluntarily, such as continuing your education, illness, or personal stress, the company does have the authority to approve or deny your request.

Generally, your leave may possibly be granted if you take the appropriate measures.

1. Give notice.

Inform your direct supervisor or manager about the leave beforehand. Unless your reasons are urgent and unexpected, refrain from doing this just a few days before you actually take some time off. You need to be clear and specific with your reason for it to be accepted. You also need to deal with the requirements set by HR associated with leave. You may also like leave policy examples.

2. Know your rights.

You are entitled to a certain amount of leaves, paid or unpaid, before the company can take matters into their own hands. But you should know that this only applies to certain circumstances. You can discuss this with your company’s HR to learn more.

3. Speak to your supervisor.

Do not leave your supervisor in the dark. You might be away for 8 weeks to undergo an important surgery. When this happens, your supervisor would need to find someone to take your place. Your temporary replacement may or may not be familiar with your workload, so you need to make sure that they’re given the heads-up in advance. You may also check out  how to write a confusion regarding sick leave policy letter .

4. Ask verbally and in writing.

Along with a formal letter , having a face-to-face conversation with your supervisor is highly advisable. While you aren’t obligated to let them know every single detail of your situation, they still have the right to know why you’re taking some time off from work. The more aware they are, then the more understanding they’re likely to be. After the meeting, you can compose a letter for documentation purposes, which will then go to your personal file.

How to Write an Official Letter for Leave

Asking for leave isn’t always an easy way out. Employers wouldn’t want a valued member of their team to be gone for so long, but there are also some things that they won’t be able to control but should otherwise accept. To make it easier for everyone involved, here are some tips to keep in mind:

1. Warn your employer in advance.  

If a member of your family is facing a life-threatening medical condition, for example, you need to let your employer know beforehand since they’re likely to expect you to take some time off to deal with the situation in case it takes a turn for the worst. You can have this discussion privately and face-to-face to make sure that your employer understands what you’re going through. You may also see notice letter examples.

2. Send an application.

You should only send an application after you’ve already warned your employer. Even if you need an approval for a much needed vacation leave or a medical leave , your chances of being approved is highly likely if you give a word of warning prior to sending the application.

3. Be specific with your purpose.

Many people lie their way to getting a leave just so they can take some time off from work to go on vacation or get some extra sleep at home. If you don’t want to get caught and gain a bad reputation from your manager, you might want to be as transparent as possible. Be honest and open about your time off. You may also like two weeks notice letter examples.

Unless you’re not comfortable to do so, make sure you explain why you need the leave or how it will benefit the company. Employers can be pretty understanding if you’re being reasonable enough.

4. Discuss how your absence will be handled.

As an employee of a company, you have your own set of responsibilities to attend to. But since you won’t be able to report for duty for a certain number of days, you need to let your employer know how you plan to distribute your work. You can also delegate some tasks to other members of your team during your absence. This says a lot about your character and your willingness to stay proactive despite the circumstance at hand. You may also check out formal notice examples.

5. Consider possible alternatives.  

If it’s possible to get some tasks done during this period of absence, don’t hesitate on letting your employers know about it. This is beneficial for both parties, as you’re likely to still get paid for doing the same things you could be doing at the office, and the company wouldn’t have to worry about hiring a temporary replacement or unloading all the responsibilities to a certain member of the team. You might be interested in employee notice examples.

The objective of writing an official letter for leave is to inform your boss about your proposed absence from work. By doing so, you’re expressing a form of professionalism as an employee by having the initiative to take action. Whether it’s for personal reasons, illness, or to further your education, asking for an extended leave that is longer than your typical holiday allowance can be a tricky situation to be in. This is why it’s important to learn how you can format your leave of absence to generate the desired response.

Dos and Don’ts for Requesting a Official Leave

Dos for requesting official leave:.

1. Provide Advance Notice:

Do submit your official leave request well in advance, adhering to any specified notice periods in your company policies.

2. Use Professional Language:

Do maintain a professional and formal tone in your written leave request.

3. Specify Dates Clearly:

Do clearly state the dates for your leave, including the starting and ending dates.

4. Explain Reason Briefly:

Do offer a concise and honest explanation for your leave, ensuring it aligns with company policies.

5. Offer Assistance:

Do express your willingness to assist in the transition and provide necessary information for a smooth workflow during your absence.

6. Follow Company Procedures:

Do adhere to company procedures and guidelines for requesting official leave, including the submission of required forms or documentation.

7. Attach Supporting Documents:

Do attach any relevant supporting documents, such as a medical certificate or other documentation, depending on company requirements.

8. Express Gratitude:

Do express gratitude for the consideration of your leave request and reiterate your commitment to fulfilling responsibilities upon your return.

Don’ts for Requesting Official Leave:

1. Don’t Delay Submission:

Don’t wait until the last minute to submit your leave request; adhere to any advance notice requirements.

2. Avoid Ambiguity:

Don’t be unclear about the dates or reasons for your leave; provide precise and accurate information.

3. Avoid Over-Sharing Personal Details:

Don’t include unnecessary personal details in your request; keep it professional and focused on the relevant information.

4. Don’t Assume Automatic Approval:

Don’t assume automatic approval; await official confirmation from the relevant authority or department.

5. Avoid Informal Language:

Don’t use informal language or casual expressions in your leave request; maintain a formal and respectful tone.

6. Don’t Forget to Follow Up:

Don’t forget to follow up if you haven’t received a response within the expected timeframe, following company protocols.

7. Avoid Ignoring Company Policies:

Don’t ignore or bypass company policies; adhere strictly to established procedures for leave requests.

How do I write a professional leave of absence letter?

Format and Layout:

• Use a formal business letter format with your name, address, date, recipient’s name, recipient’s title, and the company or organization’s address.
• Add a formal salutation at the beginning of the letter (e.g., “Dear [Recipient’s Name],”).

2. Introduction:

• Begin with a brief introduction, stating your intention to formally request a leave of absence.

3. Leave Details:

• Clearly specify the dates you intend to be on leave, including the start date and end date.

4. Reason for Leave:

• Briefly explain the reason for your leave. Be honest and provide sufficient detail without divulging overly personal information.

5. Assure Smooth Transition:

• Express your commitment to ensuring a smooth transition during your absence. Mention if you’ve taken steps to prepare your responsibilities or if you are available to provide information.

6. Offer to Assist:

• Express your willingness to assist in any way to ensure the continuity of work. Provide contact details in case of urgent matters.

7. Company Procedures:

• Mention that you are aware of and have followed company procedures for requesting a leave of absence. If required, state that you have attached any necessary supporting documents.

8. Closing:

• Express gratitude for considering your request.
• Reiterate your commitment to fulfilling any pending responsibilities upon your return.

9. Formal Closing:

• End the letter with a formal closing (e.g., “Sincerely,”).

10. Signature:

• Sign the letter with your full name.

How do I write a letter to my boss for leave?

Subject: Leave of Absence Request

[Your Full Name] [Your Position/Title] [Your Company Name] [Date]

[Supervisor’s Full Name] [Supervisor’s Position/Title] [Company Name] [Company Address]

Dear [Supervisor’s Last Name],

I trust this message finds you well. I am writing to formally request a leave of absence from work due to [briefly explain the reason, such as personal matters, family issues, medical reasons, etc.].

The proposed dates for my leave are [start date] to [end date]. I have taken the necessary steps to ensure that my current projects and tasks are up to date. Additionally, I have briefed [colleague’s name or department] on the status of my work and provided documentation to facilitate a smooth workflow during my absence.

I understand the importance of my role within the team and am committed to ensuring a seamless transition. I am willing to assist remotely if necessary and can be reached via email or phone during my leave for any urgent matters.

I have attached any relevant supporting documents, such as a medical certificate, to assist in the processing of my leave request.

I appreciate your prompt attention to this matter and kindly request your approval for this leave. If there are any specific procedures or forms that I need to complete, please advise accordingly.

Thank you for your understanding. I look forward to your positive response.

Best regards,

[Your Full Name] [Your Position/Title] [Your Contact Information]

General FAQ’s

What is a leave of absence.

A leave of absence is a period during which an individual is granted permission to be away from work, school, or other obligations, typically for personal, medical, or family reasons.

Are employers required to give employees paid leave from work?

In many places, employers are not universally required to provide paid leave. Paid leave policies often depend on local labor laws, company policies, and the employment contract.

What’s the best way to request a leave from work?

To request a leave from work, submit a formal written request to your supervisor. Specify the dates, reason, and any preparations made. Be clear, concise, and professional in your communication.

Text prompt

• Instructive
• Professional

Generate a leave letter for a student requesting time off for a family vacation

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Leave Letter Application Format: How to Draft, Template & Samples

• October 24, 2024
• Freelancing Tips

Table of Contents Hide

What is a leave letter, 1. personal reasons, 2. medical reasons, 3. family emergencies, 4. vacation, 5. bereavement, why a leave letter is important, 1. create a clear subject line, 2. start with a formal greeting, 3. explain the purpose of your leave, 4. include the duration of your leave, 5. mention your plan for managing work in your absence, 6. provide emergency contact information, 7. close with gratitude and a polite sign-off, leave letter application format template, example 1: personal leave request, example 2: medical leave request, example 3: vacation leave request, avoid these common mistakes in leave letters, frequently asked questions, we also recommend.

Writing a leave letter can feel a bit tricky, especially when you’re unsure how to start or what details to include. Whether you’re asking for a few days off for personal reasons or seeking an extended break due to health concerns, getting the format right is essential.

This article will walk you through the proper Leave Letter Application Format, breaking down each section step by step. We’ll also include templates and examples to assist you in crafting a professional leave request.

A leave letter is an official document written to request permission for a temporary absence from work, school, or other obligations. It serves as a formal record, explaining the reason and duration of your leave. This letter is important to ensure transparency and professionalism between you and the recipient.

Leave letters are submitted for various reasons, ranging from personal leave, medical leave, or family emergencies. Whatever the reason may be, a well-organized letter ensures effective communication of your need for time off.

Common Reasons for Requesting a Leave

You may need a break for personal matters, such as attending a wedding, running personal errands, or simply taking a day off for mental well-being.

If you’re facing a medical issue or need to care for a sick family member, requesting medical leave allows you to prioritize health.

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Unexpected family situations may require immediate time off, and a leave letter formalizes your request to address these emergencies.

Even planned vacation days should be requested in writing, ensuring your employer or institution can prepare for your absence.

In the unfortunate event of a family member’s passing, a leave letter enables you to request time to attend the funeral or handle other related matters.

• Professionalism : A well-written letter maintains your professional image and ensures compliance with company or school policies.
• Clear Communication: It ensures your request is clearly communicated, preventing any confusion or misunderstandings.
• Record Keeping : Your letter serves as an official record of your request, helping avoid disputes regarding your absence.
• Legal Compliance: In some cases, such as medical or maternity leave, a formal letter might be legally required.

How to Write a Leave Letter Application Format

Creating a leave letter follows a specific structure to ensure it is clear, concise, and respectful. Follow these steps to write an effective leave application:

Your subject line should immediately communicate the purpose of the letter. A straightforward subject such as “Leave Request for [Date(s)]” or “Application for Leave” is ideal. This helps the recipient quickly understand the nature of your request.

SEE ALSO: How To Write an Application Letter for Volunteer Work in Hospital (With no Experience)

Begin your leave letter with a respectful greeting. Address the recipient by name, using phrases such as “Dear [Manager’s Name]” or “Dear [HR Manager’s Name].” If you’re addressing a general office or institution, you can use “To Whom It May Concern” or “Dear Principal” where appropriate.

In the opening paragraph, state why you’re requesting leave and the specific dates you’re asking for. Be brief but clear. For example:

• “I am writing to formally request leave on [date] due to [reason].”

This ensures your employer or supervisor understands your need for time off.

Clearly specify the dates you will be away from work. Mention both the start and end dates, and if possible, provide your expected return date. If the exact date of return is uncertain, offer an approximate time frame, indicating that you will confirm it later. For example:

• “I will be taking leave from [start date] to [end date], and I plan to return to work on [return date].”

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If applicable, mention who will handle your duties during your leave. Indicating that you’ve arranged for a colleague to cover your responsibilities shows consideration for the workflow. For instance:

• “I have coordinated with [colleague’s name], who will be taking over my tasks while I am away.”

It’s helpful to offer contact information should an emergency arise while you’re away. Mention if you will be reachable by phone or email, showing your willingness to assist with urgent matters if necessary. For example:

• “I will be available via phone at [phone number] if any urgent matters arise.”

End your letter with a polite and respectful closing. Express your appreciation for their consideration of your request. A simple line like “Thank you for your understanding” works well, followed by “Sincerely” or “Best regards,” along with your name and position.

Related Post: How To Write a Half Day Leave Application Letter | With Template and Example

Here is a basic template for writing a leave letter that you can modify as needed:

Subject: Request for Leave

Dear [Recipient’s Name],

I hope you are well. I am writing to formally request leave from [start date] to [end date] due to [reason]. During my absence, [colleague’s name] has agreed to handle my duties. Should any urgent matters arise, I will be reachable at [contact information].

Thank you for considering my request. I look forward to your approval.

Sincerely, [Your Name] [Your Position]

Samples Of Leave Letter Application Format

Subject: Request for One-Day Leave

Dear Mr. Anderson,

I am writing to request a one-day leave on [date] for personal reasons. During my absence, Sarah Evans will cover my immediate responsibilities. I can be reached via phone if any urgent matters arise.

Thank you for your understanding, and I look forward to your approval.

Sincerely, John Doe Sales Executive

SEE ALSO: Self Introduction For Job Interview with Samples & Tips to Ace Easily

Subject: Medical Leave Request

Dear Ms. Johnson,

I hope this message finds you well. I am requesting medical leave from [start date] to [end date] due to a scheduled medical procedure. I have coordinated with Mark Stevens to cover my responsibilities during this time.

Please feel free to contact me at [contact details] for any urgent matters. I appreciate your understanding and look forward to returning fully recovered.

Best regards, Jane Smith Project Manager

Subject: Request for Vacation Leave

Dear Mr. Lee,

I am requesting vacation leave from [start date] to [end date]. While I will be away, I can still be reached via email for any urgent matters. Lisa Brown has agreed to cover my responsibilities during this period.

Thank you for your time and consideration. I look forward to your approval.

Sincerely, Alex Kim Marketing Coordinator

READ ALSO: How To Write A Profile Summary For Freshers with Samples & Tips to Ace Easily

• Being Too Vague: Clearly state the reason for your leave and specify the exact dates.
• Failing to Follow Up: Don’t hesitate to follow up if you don’t hear back promptly.
• Overloading with Information: Keep your explanation concise; there’s no need for unnecessary details.
• Submitting Late: Always submit your leave request well in advance, particularly for planned leaves.
• Not Offering Contact Information: Ensure you provide a way to be reached for urgent matters.

Ideally, submit your leave request as early as possible. For planned leaves, aim for at least two weeks’ notice.

Yes, it can be. If your absence could negatively impact workflow or productivity, your employer may deny the request.

In cases of extended medical leave, it might be necessary to provide a doctor’s note, depending on the organization’s policy.

By following the steps outlined on how to write Leave Letter Application Format, using the template provided, and avoiding common errors, you can confidently submit a leave letter that is respectful and effective. With this approach, you’ll be able to take time off while preserving your positive relationship with your employer.

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28+ Leave Letter Samples and Formats

As an employee, sometimes, you might find yourself in a position where you are unable to attend work on a given day or for a particular duration due to some inevitable reason. Some of the reasons for that may include to; take your child to the hospital for a routine check-up, attend a very crucial function you can’t miss, go to an interview, or any other reasonable excuse.

Whichever the reason for which you won’t be able to attend work on the specified date(s) is, a leave of absence letter can go a long way in ensuring you are granted leave. This formal letter is supposed to be written to the supervisor or boss, ideally, a few days in advance.

What to Include in a Leave Letter

• The reason why you request to be absent from work or school.
• A request for permission to your boss/principal.
• Your date of absence.
• Your date of resuming work/school.
• Your information and contact details.

Sample Leave Letter

Mr. Chandler Bing

Mr. Dan Downing

Sub: A Leave of Absence Request Letter

Dear Mr. Downing,

I would like to kindly inform you that I will be taking my son to the hospital this coming Friday for a routine medical check-up. I have already booked an appointment with the doctor for 12 P.M. Humbly, therefore, I will need a whole day off to prepare the boy adequately and travel with him to Salt Lake City where the hospital is situated, approximately 200 miles away from where I live.

In the meantime, Ms. Beatrice Kravekii will be sitting in for me until my return to work. She will update you regarding the progress of my project by the end of the working day. That said, I hope you will understand my situation and grant me leave from Friday to Monday.

Thank you for your kind consideration,

Yours sincerely,

Chandler Bing

Leave of Absence Request Letter

Mr. Joey Kangaroo Tribbiani

Mr. Noel Dean

Sub: A Leave of Absence Request Letter Dear Mr. Dean,

I would like to kindly inform you that I will be traveling to Gartridge next week Monday to attend the burial of a loved one. Humbly, therefore, I will need a whole day off to attend the function, which is scheduled to take place between 2 P.M and 4 P.M Monday.

In the meantime, I’ve completed my assignment for the day that I’ll be absent from work and submitted it to your desk, in advance. That said, I hope you will understand my situation and grant me leave on Monday.

Thank you for your kind understanding,

Joey Kangaroo Tribbiani

Leave Letter Examples & Templates

Annual holiday leave letter.

Annual Leave Approval Letter

Annual Leave Request Letter

Annual Vacation Leave Letter

Emergency Leave Letter

Emergency Leave Request Letter

Extension Parental Leave Letter

Leave Encashment Application Letter

Leave Letter for Personal Reason

Leave letter to School Teacher

Leave of Absence Approval Letter

Maternity Leave Request Letter

Medical Leave of Absence Request Letter

Medical Leave Request Letter

Medical Reason Leave Letter

Medical sick Leave Letter

Official Leave Application Letter

Paid Maternity Leave Letter

Paternity Leave Letter to Employer

Personal Leave Letter for Office

Request for Personal Leave Letter

Sick Leave Application Letter

Study Leave Application Letter

Study Leave Approval Letter

Teacher Leave Letter to Principal

Short Leave Application from Office

Unpaid Long Leave Letter

Unpaid Sick Verification Leave Letter

Vacation Leave Letter for School

Guidelines for Writing a Leave Request Letter

• Write a heading in line with the appropriate formatting for formal letters.
• Greet your recipient formally, using words like; “Dear Mr.”, “Dear Ms.”, and “Dear Mrs.”, after the heading.
• In the body of the letter, be sure to include the following details; a clear statement suggesting your intent to request for leave, the description of the reason for which you request leave, and the specific time as well as the duration you wish to be absent. Furthermore, you should also include your sincere gratitude to your employer for taking the time to read and consider your request.
• Be sure to attach relevant documents to serve as proof of your claims if you are sending a letter after you’ve taken an emergency leave.
• Next, conclude your letter formally with polite remarks like; “warmest regards”, “sincerely”, “best wishes” and so on.
• Finally, write your name and signature.

The subject of leave email or letter should be as simple and straight forward as possible. For example, “A Request for Absence from Work.”

Burial attendance, interview attendance, picking or dropping a loved one to the airport, sickness, and routine medical check-ups are some of the valid reasons worth asking for a leave of absence. Check “ Excuses for Missing Work ” for more reasons.

When it comes to a leave of absence from school, no matter how trivial they may sound, you are allowed to seek one for almost any reason. After all, in the school setup, there is less seriousness compared to the work setup. Here are a few common excuses for school, attending a wedding, sick leave, food poisoning, taking care of a sick family member, and waking up late. Check “ Excuses for Missing School / Class ” for more reasonable excuses.

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How to Write Leave Application Letter for Office: Format and Examples

If you are planning to be absent from your job for a certain period of time, the first important step is to submit a leave application. Leaves can be taken due to emergencies, illness, loss, fun, and sometimes for relaxation. In this article, we'll discuss the essentials of writing a good office leave application. Let's get started! 

What is a Leave Application Letter?

Leave application letter is a formal request to the employer by an employee to take permission about your absence from work for a certain period of time. The employer should be informed in advance before taking leave, which allows them to manage the workload during the employee's absence. 

This letter spells out the duration of the leave, the reason for the leave, and the work plan during your leave. It can be submitted via email or in printed form, but this can vary depending on your employer's guidelines for requesting leave or the company’s communication policy. 

Importance of Leave Application 

Here are a few reasons why writing a leave application letter is important: 

• Professionalism : Writing a leave application shows your professionalism and respect for workplace rules. Also, it depicts your seriousness towards your job. 
• Documentation : A leave application is a written record of your request for time off from work. It ensures that everything is clear and documented. 
• Transparency : A leave application maintains open communication between you and your employer about your absence and the reasons behind it. 
• Planning : By submitting a leave application in advance, you can help your employer plan your workload accordingly. This minimizes disruption to workflow and ensures continuity. 

When Do You Write a Leave Application?

Employees write a leave application when they need to request time off from work for various reasons, such as:

• Personal Reasons : This type of leave is for private reasons, such as attending family functions, weddings, or personal matters.
• Medical Reasons : You may request a medical leave if you are feeling physically or mentally ill or have medical appointments.
• Vacation : This type of leave can be taken if you want a break for fun, travel, or plan to go on holiday. 
• Emergency : If something urgent happens in your family, like an accident or illness, you may request an emergency leave application. 
• Maternity/Paternity : Maternity or paternity leave applications are used when you need time to take care of a newborn.
• Bereavement : This leave is when your close family member passes away, and you need time off to grieve and attend their funeral.

What to Include in a Leave Application

Below are the key elements of a leave application letter:

• Date of the application. 
• Recipient Information ( name and address)
• A clear and concise subject line. 
• Duration and reason for leave. 
• Work plan in your absence 
• Your details( name, job title & contact information) 
• Your signature 

How to Write a Leave Application for Office?

Follow these steps to write a professional leave application:

Check the Company Leave Policy

Before you start writing your leave application, make sure to review your company’s leave policy. It includes the types of leave available, the notice period you need to give, and any particular format to be followed. This will help you understand the procedure, specific requirements, and the number of leaves you can take. Knowing the policy will ensure that your application meets all requirements, which can increase your chances of approval. 

Address the Letter to the Right Person

Based on your company policy, write your leave application to the appropriate person, such as immediate supervisor, manager, or the HR department. Before writing the letter, make sure you know to whom to submit your leave in a company.

When addressing the letter, use a professional greeting such as “Dear [Recipient’s Name].” This shows respect and sets a formal tone for your letter.

State Your Request Clearly

Start your letter with a clear and concise statement of your request for leave. For example, “I am writing to request a leave of absence from [start date] to [end date].” This makes your intention clear to the recipient. 

Body of the Letter

In the body of your letter, provide a brief and clear explanation of the following details:

• Dates of Leave: Include the start and end dates of your planned leave.
• Reason for Leave : Briefly explain why you need the leave. Be honest and transparent with employers about the reasons for your leave. Avoid getting into detail. 
• Arrangements for Responsibilities: Mention any arrangements you have made to manage your responsibilities in your absence. This includes delegating tasks to colleagues, training coworkers on ongoing projects, and handling upcoming deadlines remotely. 

Express Gratitude

Close the letter by thanking the recipient for their understanding and support. This shows your politeness and appreciation for the employer's consideration of your request. For example, “Thank you for considering my request. I appreciate your understanding and support.”

Sign Off Professionally

End your application with a courteous closing statement. Use phrases like “Sincerely” or “Best regards,” followed by your name, job title, department, and contact information. This makes it easy for the recipient to reach you if they need more information.

Office Leave Application Format and Examples 

Leave application letter format: .

[Today’s Date]

[Recipient's Name]

[Recipient's Job Title]

[Company Name]

[Company Address]

[City, State, Zip Code]

Subject: Leave Application for [ Reason of leave] 

Dear [Recipient's Name],

[Body of the Letter: It includes the reason for your leave, duration of leave, and explanation of work arrangements in your absence]

[Thank You Note]

[Your Name]

[Your Job Title and Contact Details]

Examples of Leave Application Letters: 

Example 1: Personal leave application 

Subject: Leave application for personal reasons 

Dear [Manager's Name],

I am writing to request personal leave from [start date] to [end date] due to [brief explanation of reason]. I have to visit my hometown for some personal reasons and will be back to work by[ expected return date]. I have arranged for [colleague’s name] to handle my responsibilities during my absence and ensure that they have all the important information about my projects. 

Thank you for considering my request.

Example 2: Medical leave application 

Subject: Medical Leave Application

This is to inform you that I need a leave from [start date] to [end date] as I am not feeling well. I have been diagnosed with [briefly explain], and my doctor has advised me to take some time off to recover. I have informed [colleague’s name] about my duties, and they will manage my duties in my absence. I will make sure to finish ongoing tasks before my leave.

Thank you for understanding my situation. I appreciate your support and hope for your approval. 

Regards 

Example 3: Vacation leave application 

Subject: Vacation Leave Request 

I would like to request vacation leave from [start date] to [end date] as I plan to travel with my family. Before I go, I will ensure all pending tasks are completed and inform my team to take over my responsibilitie during this time. If any urgent work comes up, you can reach me by email or phone. 

Thank you for considering my request. 

Example 4: Emergency leave application 

Subject: Emergency Leave Request

I would like to inform you that I need to take emergency leave from [start date] to [end date] due to [brief explanation of emergency]. I have completed all the assigned tasks and asked the [colleague’s name] to handle my responsibilities during my absence.

Thank you for understanding my situation. I appreciate your consideration and look forward to your approval. 

Yours Sincerely,

Tips to Write an Effective Leave Application

Here are some tips for writing an effective leave application: 

• Keep the application short and avoid including unnecessary details.
• Mention how your work will be managed in your absence. This shows your commitment to your work and team.
• Be humble, respectful, and professional while writing your application.
• It is advisable to provide details on how you can be reached during your absence if needed. 
• Before submitting your leave application, check for spelling mistakes and grammatical errors. 

Conclusion 

With this perfect blog post, writing a leave application has become easy. I hope you now have a better understanding of what to include in a leave application to maintain a high level of professionalism in your workplace. By following these examples and format, you can write your own office leave application letter.

Frequently Asked Questions 

How do I start a leave application?

Begin your leave application with the date at the top right on the right side of the document. 

What should I include in my leave application?

A good leave application should include dates of leave, reason for leave, work plan during absence, and contact information.

Can I send my leave application via email?

Yes, you can send your leave application via email using a clear subject line and a professional format.

How far in advance should the leave application be submitted?

You should submit your leave application at least two weeks in advance to allow for proper planning of workflow during your absence. 

Swati Sinha

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How to Write Leave Application – Format and 16 Samples?

• Composition
• Published on Jan 5, 2017

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If you’re a working professional, you’ll invariably have to ask for leave few times a year.

In this post, I’ll cover:

• What to do before handing over the application to your manager,
• Standard format for writing leave applications, and
• Sample applications on common reasons for leave

Before you submit the leave application

1. talk to your manager about your plan for leave.

This is common sense, but some, especially when it comes to short leave, just apply for leave without talking to their manager.

A sudden application without first warming him about the plan may not just hurt his ego (‘why didn’t he ask me first?’), but also convey lack of seriousness of the reason for which you’re seeking leave.

The longer the intended leave, the earlier you should initiate the discussion. For example, if you’re planning a two-week leave, talk to your manager about it a month in advance. In contrast, if you’re seeking a casual leave for just a day or two, you may speak to him a day or two before proceeding on leave.

You should ideally speak to him at a time when he is not hassled by work and is not in foul mood. A good time, for example, could be toward the end of the day during coffee or other break.

Remember, an email or phone call is not a replacement for this conversation. Email or phone call may convey taking the boss for granted even if you don’t mean to. (However, phone call may be the only option if you’ve to apply for a leave in emergency.)

If he gives his nod principally, then your leave is more or less granted.

2. Think of all critical issues you’re handling before the talk

Your boss would be more inclined to grant or recommend your leave if he is assured that work won’t be disrupted because of your absence. This is more true of long leave.

So before that crucial talk, mentally run through all critical issues you’re handling and think of how they can be handled smoothly when you’re not there. Think of what you can do above and beyond before proceeding on leave so that others don’t face any hiccups during your absence. To give an example, you may think of how you can finish few critical tasks in advance or prepone few meetings or get few approvals in advance.

In nutshell, before meeting your boss, have a clear understanding of all issues – and their solutions – that can disrupt work in your absence. No one wants a screaming client in your absence.

More resources on the topic:

• Definitive guide on improving written English
• How to write effective emails?

Format of a leave application

Here is a format of leave letter, with each major component followed by explanation in square brackets:

12 March 2018

Rohan Kamat

Bangalore – 560001

[Comment: Start with date followed by the recipient’s address on top-left corner. You can use commas after each line, but these days a cleaner look without commas is preferred.]

Subject : One-day casual leave on account of ill health

[Subject should be brief, yet accurate representation of the content of the letter. So, it’s better to write ‘One-day casual leave on account of ill health’ rather than ‘One-day casual leave’, as the former is a better snapshot of the letter. It’s also fine to write ‘Subject’ in bold.]

Dear Mr. Kamat,

[Salutation can be written in few ways. The most common is ‘Dear [first name]’. In this example, it would be ‘Dear Rohan’. A formal option is ‘Dear Mr. / Ms. [surname]’. In this example, it would be ‘Dear Mr. Kamat’. Having said that, you should follow the salutation norm in your organization if you’re writing internally.]

I got up this morning unwell with mild fever, sore throat, and body ache. Because of my ill health, I am not in a position to attend office today and tomorrow.

I request you to grant casual leave for the period 25-26 April 2018.

[Most leave letters are short. You don’t need to go beyond the minimum required facts and personal details. Your language should be objective – and not emotional – howsoever strong your reason for proceeding on leave is. In some cases, especially for long leave, you may need to enclose supporting documents.]

Yours sincerely,

[‘Yours faithfully’ is used when you don’t know the name of the person you’re writing to. When writing a leave letter, you of course know the name of the recipient.]

(Signature)

Samples of common leave letters

Here are few common types of leave letters. Only the main body (or the content) is included here. Rest of the framework will remain the same as mentioned in the above format.

Click on the boxes below to reveal the leave letters:

One-day sick leave

Subject : One-day sick leave due to fever

I have had mild fever since yesterday night and, therefore, it will be difficult for me to attend office today.

I request you to grant me leave for today, 12 April 2018.

Family function

Subject : Casual leave on November 25 for family function

I request a day’s leave to attend my brother’s engagement ceremony on November 25.

[Comment: Yes, an application can be this short. You don’t need to attach the invitation card (if you’ve one), because it’s just one-day leave.]

Religious function

Subject : 1-day CL for religious function

As discussed with you, we organize a yagna every year at our place. This year it’s on 12 October. I request casual leave on the day so that I can participate in it.

Annual vacation

Subject : 15-day leave for annual vacation

I am planning my annual vacation from 20 December 2018 to 03 January 2018. As briefed to you in person by me, I will finish all urgent issues and hand over the charge to Lokesh before leaving. During the leave period, I can be reached at my regular number and [email protected] .

I request you to grant leave for the abovementioned period.

[Comment: In case you won’t be available at your regular number, it’s good to mention your alternate contact number. Your manager should be able to contact you in an emergent situation.]

Chhath festival

Subject : 5-day leave for Chhath

I want to join my family in Jharkhand for the festival of Chhath, a popular festival in Bihar, Jharkhand, and Uttar Pradesh. I haven’t been to my home town for this festival for six years now.

I request you to grant 5-day leave from 24 to 28 October 2017.

[Comment: You don’t need to explain what Chhath festival is, but it is fine to mention that it’s popular in your area, which your manager may not know.]

Brother’s marriage

Subject : 5-day leave for brother’s marriage

My elder brother is getting married on 23 November. To participate in different ceremonies around the date, I request you to kindly grant me leave from November 20 to 24. I am enclosing the invitation card with this letter.

Own marriage

Subject : Leave for marriage

As told to you in our meeting yesterday, I am getting married on 28 January 2018, for which I need 20-day leave. Kindly grant me leave from 24 January 2018 to 12 February 2018.

[Comment: Although no harm in enclosing the invitation card, you may skip it because you would in any case invite your manager and colleagues separately. Note, how brief this letter is. You’ve provided every information that is required for your manager to take the decision. You don’t need to mention the location of the wedding and other plans.]

Daughter’s ill health

Subject : One-day casual leave on account of my daughter’s ill health

My 6-year-old daughter has been down with fever and sore throat since yesterday. I need to take her to a doctor and, if prescribed, get further tests done.

I request you to accept this application for casual leave for 24 August 2017.

Struck with chicken pox

Subject : Struck with chicken pox

Over the weekend, I developed mild fever and red spots on my skin, a condition that was later diagnosed as chicken pox. Since chicken pox is communicable and it takes at least a week to recover, I would request you to grant me leave from 20 to 28 March 2018. I would update you of my recovery in the coming days. I am enclosing medical records in this regard.

Son’s birthday

Subject : Casual leave for son’s birthday

As discussed with you in person, I am expecting many more guests and family members this year for my son’s birthday falling on August 24. Because of the unexpectedly high flow of guests this time, my presence is required to manage the event

Therefore, I request you to grant me a day of casual leave on August 24.

Son’s exam

Subject : 3-day leave for son’s exam

My son is appearing for AIEEE exam on 08 April 2018. It’s an important exam for him that would potentially decide the course of his career.

I request you for a day’s leave on 08 April so that I could accompany him to the exam center to provide moral support and take care of logistical arrangements for the day.

Shifting house

Subject : Casual leave for shifting into a new house

We are changing our rented accommodation on 06 May. Since the change involves packaging two truck-full of luggage and arranging and settling down in the new place, I would request you to sanction 3-day leave from February 21 to 23.

Met with an accident

Subject : Met with an accident. Need two-week leave to recover

Yesterday, I met with a freak accident while returning from the office. A two-wheeler appeared from nowhere and rammed into my left leg while I was crossing road. Luckily there is no fracture, but few ligaments in my leg have ruptured. My leg below knee is badly swollen and the doctor has advised not to move the injured leg for few days.

I request you to grant leave from 12 to 25 March 2018. I’m enclosing medical reports with the letter.

[Comment: It’s good to enclose medical records if you’re seeking long leave.]

Surgery in the family

Subject : 1-day leave for father’s surgery

My father is to undergo surgery on his knee on June 03 at Apollo hospital, New Delhi. Could you please grant a day of casual leave so that I could be with him on the day of surgery?

Death in the family

Subject : 10-day leave for mother’s death

With reference to our communication on phone today morning, I am proceeding on leave because of demise of my mother at my hometown. This was sudden, and at this moment I am not sure when I will be able to return.

Kindly grant me leave for seven days tentatively starting today. As and when things settle down, I will update you of my exact plans.

Extension of leave

The cremation of my mother has been performed and I am still recovering from her untimely demise. In the last letter, I had requested for a 7-day leave but then I wasn’t sure when I will be able to return.

There are few more rituals to be performed and my presence is required for few more days to support my family. I request you to extend my leave by seven days till October 28.

Casting vote in elections

Subject : Leave for casting vote in Rajasthan assembly elections

Voting in the state assembly elections in Rajasthan, my home state, will be held on November 24. I am still a registered voter in the state and want to cast vote in the upcoming elections. And, as discussed with you, because I am travelling this far, I would like to combine it with a visit to my family in Jaipur.

I request you to grant me 4-day leave from 22 to 25 November.

[Comment: I’ve seen letters on this subject where people even talk about why elections are important. That’s completely unnecessary. Everyone knows why elections are held.]

Applying for leave through email

Applying for leave through email isn’t much different from what we’ve covered so far in this post. Subject, salutation, and content can remain the same. Few minor differences are:

• You don’t need to write the recipient’s address or date
• You can retain ‘Yours sincerely’ or use your regular office norm – regards, best, etc.
• And, of course, you don’t need signature

Anil is the person behind this website. He writes on most aspects of English Language Skills. More about him here:

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Hey bro, thanks for the information but can you please tell me how to write a leave application for college principal?

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.