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Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Cover Letter Header Examples for 2025 (+Heading Templates)

If you don’t address a cover letter right, it’ll be worse than “return to sender.” Don’t lose your dream job over something so simple as creating a cover letter header.

With your tons of experience, certifications out the wazoo, and skills galore, you know you’ll nail the interview. And, with your tailored resume and impressive cover letter, you have the documents to get you there.

However, all that will be for nothing if you don’t address the cover letter correctly with a great cover letter header. Don’t worry.

In this article, you’ll get:

• A great sample cover letter heading for you to copy and use for yourself.
• Tips for what to include in a cover letter header and what to leave off.
• How to determine the best cover letter header format to use.
• Advice and guidelines for how to address a cover letter correctly.

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I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Are you looking for some cover letter examples? See:

• General Cover Letter
• Cover Letter with No Experience

Need even more examples? Ceck our  Best Cover Letter Examples to Boost your chance to land any job!

For more on writing cover letters that’ll blow employers away, visit these other guides:

• How To Write a Cover Letter for a Job
• What to Include in a Cover Letter: Outline & 10+ Examples
• 33+ Cover Letter Tips, Advice & Dos and Don'ts
• Cover Letter Format: Examples You Can Copy and Use
• How to Start a Cover Letter—Introduction, 20 Examples

1. Sample Cover Letter Header Template

To start things off, here’s a simple cover letter heading for you to reference or copy-paste into your job application:

[Your First and Last Name]

[Your Job Title or Branding Statement] (optional)

[Phone Number]

[Email Address]

[LinkedIn Profile URL]

[Today’s Date / Date of Writing]

[Hiring Manager’s First and Last Name]

[Hiring Manager’s Professional Title]

[Name of Company]

[Company Street Address]

[City, State, Zip Code]

Easy, right?

Here’s what that looks like in practice:

Nicole D. Gonzales

Customer Service Representative

207-836-9670

[email protected]

linkedin.com/in/nicolegonzales

October 25, 2019

Marsha Lesniak

Human Resource Manager

Catch 23 Games

3112 Upton Avenue

West Bethel, ME 04286

Now— 

Let’s dive into exactly...

2. What to Include in a Cover Letter Heading

Technically, a cover letter’s header is just the topmost portion—the part with your (the sender’s) information. It can stand out visually by being a different color or having an alternate style. However—

In some cases, a cover letter builder or cover letter template may include the entire address area in the heading. In this case, it’s divided into three portions: the sender’s info (that’s you), the date of writing, and the recipient’s info (that’s them). 

Let’s look at each one separately to determine how to address a cover letter:

Cover Letter Heading: Personal Information

Your cover letter address goes at the very top, just like the standard business letter format.

Recommended personal details include:

• Your name - Give your full first name and last name.
• Phone number - Give your cell phone number to be sure they’ll reach you.
• Email address - Choose a professional email address ( john.smith@... ) and a standard email provider ( [email protected] ). One look at [email protected] and they’ll toss your cover letter.
• LinkedIn URL - LinkedIn is the standard professional networking site, so your profile URL will be seen, whether you give it to them or not. Make sure you update your LinkedIn profile before you send your job application.

Optional info in the cover letter address include:

• Your job title - Include your professional title below your name if it’s relevant to the job. Leave it off when changing careers, as the hiring manager may preemptively dismiss your application before seeing how well you actually fit the role.
• Your address - Adding an address on a cover letter was a standard, but it’s not so necessary in the digital age.
• Social media profiles - Include any relevant social media handles or URLs, such as a link to your Behance page when you’re a designer.
• Personal website - If you have a portfolio of projects or a website with more detailed professional information, include that link on your cover letter header.

Here’s what to avoid in a cover letter heading:

• Profile photo - Never include a photo on a cover letter header. If you do need to attach a headshot, do that in the accompanying resume.
• Super-personal information - Omit your date of birth, social security number, race, religion, sexual orientation or other similar details which can be used to discriminate against you.
• Second phone number - If you have a landline and a cell, just give your cell. Two numbers will only confuse the hiring manager.

Cover Letter Header: Date of Writing

The date of writing goes just below your address on a cover letter, as it does on any formal letter.

Include today’s date with the full month name, the day, and the year.

Here’s how that looks:

November 1, 2019

One popular variation is to include the city from which you’re writing the letter, like this:

Brooklyn, November 10, 2019

My suggestion is to include the city name only when you choose to leave your full address off the cover letter letterhead.

Cover Letter Head: Recipient’s Information

Finally, their info.

This is not technically part of the “cover letter header,” but is instead called the “inside address.” For the addressee, include the HR manager or hiring director’s name, their professional title below that, and then the company’s address information.

Here’s an example:

Calvin C. Jordan

Head of Marketing

Creative Enterprises 365, LLC

1438 Young Road

Boise, ID 83716

Check out the company’s about page, view their LinkedIn profile, or the job description. If those don’t work, give the receptionist a quick call. But, how to address a cover letter with no name?

If you’re really unable to locate a name, address it to “Hiring Manager.” Then, in the cover letter salutation, you can say something like “Dear Hiring Manager.”

Expert Hint: Who do you address a cover letter to? Always try to find the name of the person who’ll be reviewing your resume and cover letter. It could be an HR manager or the person who may become your immediate supervisor.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

3. Match Cover Letter Headings with Resume Headers

There’s one hard and fast rule regarding cover letter headers. It should always match the resume header .

But, it doesn’t mean that the rules for heading a cover letter apply precisely to your resume heading section. You won’t include the date of writing or the company’s details on the resume.

Rather, it should match stylistically:

• Choose a cover letter font that matches the typeface you chose for your resume.
• Whichever alignment (left, center, or right) you choose for your resume address , align the address on your cover letter the same way.
• Use the same margins—you should have a one-inch border for both your resume and cover letter.
• Highlight your name similarly. If you increase the font size of your name on the resume, do the same in your application letter header.
• Select the same cover letter template as your resume template. If the resume header is in a blue-and-white design, don’t choose orange and green on your cover letter heading.

Expert Hint: Line spacing in both the resume and cover letter header should be 1.00 (single line spacing) or 1.15 (just a tad over). Also, it’s best to use 11 or 12pt font size for the heading of your cover letter and resume, except for your name, which you may style differently.

4. How to Head a Cover Letter Quickly & Easily

Whether your tool of choice is Microsoft Word or Google Docs, here’s how to create a cover letter heading: 

• Open a blank document in either Microsoft Word or Google Docs.
• Set margins to be 1” on all sides of your document (usually the default).
• Set line spacing to be 1.00 or 1.15 (also usually the default setting).
• Start with your personal information at the top.
• Leave a full line break, then add today’s date.
• Leave another full line break before giving the company’s details and addressing the cover letter directly to a specific person.
• Leave one final line break before moving on to the cover letter salutation and introductory paragraph.

Or— 

Here’s a simpler version:

• Copy and paste our cover letter heading template into the document.
• Replace with your information.

You may also want to check Word Cover Letter Templates or  Google Docs Cover Letter Tempaltes .

Expert Hint: Leave a full line break after each cover letter header section. It should resemble your info, line break, date of writing, line break, recipient’s details, and one more line break before the cover letter salutation.

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Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

Here’s a quick recap on creating a great heading for cover letters:

• Use a formal letter format when addressing a cover letter.
• Choose the correct line spacing, font size, and margin width for your document.
• Start by including your personal details at the top, including your name, phone number, and email address most importantly.
• Add the date of writing below your address on a cover letter.
• Finally, add the hiring manager’s info over the company’s details.

Got any questions on cover letter letterheads or how to address a cover letter? Can’t figure out who to address cover letter to or want a few more cover letter header examples? Let’s talk about it in the comment section below, and thanks for reading!

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At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

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What do I include in my cover letter heading?

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The heading provides your contact information, the date you are writing, and the address of the company to which you are applying.

For your contact information, you will want to include the following:

• The address where you can be reached ( if you live at college, will it be more accessible to include the local address or your permanent address? )
• Phone number
• Fax number (if applicable)
• E-mail address

Then, you will skip a line and write the full date ( month, day, year ). Follow this by skipping a space and writing the contact information for the person to whom you are writing:

• Name of the specific person
• Title of that person (if available)
• Address of the company

Craig M. Leroix 2987 W. Taylor Dr. Portland, OR 45720 890-372-1262 [email protected]

February 2, 2005

Amy Kincaid, Human Resource Director Western Electric, Inc. 387 Collier Lane Atlanta, Georgia 30051

Job seekers at Purdue University may find value in the Purdue career Wiki here .

The following are additional Purdue OWL resources to help you write your cover letter:

• Cover Letter Workshop- Formatting and Organization
• Example Employment Documents
• Cover Letters 1: Quick Tips
• Cover Letters 2: Preparing to Write a Cover Letter
• Cover Letter Presentation
• Job Search Documents for Working Class Positions

How To Craft an Eye-Catching Cover Letter Header (Examples and Template)

Written by The Enhancv Team

Career Experts

In This Guide:

What is a cover letter header, cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.

Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.

An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.

A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.

Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.

Ready to put your best foot forward with a well-crafted header for your cover letter?

In this article, you’ll learn:

• What a cover letter header is
• What you’ll need to include and exclude in your cover letter header
• Resume and Cover Letter Headers: Similarities and Differences
• How to properly organize your cover letter header with a template

If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.

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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.

It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.

In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.

Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized  header.

A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.

There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.

Let’s dive into what you should include in your header:

1. Include your personal Information

• Your first and last name
• Phone number
• Email address

2. Date of Writing

Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.

It’s going to look something like this:

April 18, 2022

You may also want to include the city that you’re writing the letter in at the beginning of the date:

Chicago, April 18, 2022

3. Hiring manager’s name

Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.

There are three things that you should include:

• The hiring manager’s name
• Their position
• The name of the company

If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.

Optional things to include

There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:

• Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
• Your personal website
• A professional portfolio
• Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
• The title of the position you have at your current workplace
• The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.

Things to exclude from your cover letter heading

Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.

A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.

According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.

The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.

Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.

A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.

If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.

Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:

Dwayne J. Nicole

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Bryanna Bartlett

Human Resource Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:

• Include personal information (name, phone number, and email address).
• Insert the date that you wrote the letter.
• Address the cover letter header to the hiring manager, and include their position in the company.
• Resume and cover letter headers are similar, but have some distinct differences.
• Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.

When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.

You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.

At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.

Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .

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